Accounts Payable & Office Assistant
Position Summary
We are seeking an organized and detail-oriented Accounts Payable & Office Assistant to support our accounting department and daily office operations. The primary focus of this position is high-volume accounts payable processing, with additional administrative and customer service responsibilities as needed.
Primary Responsibilities-Accounts Payable
- Enter and process a high volume of vendor invoices in QuickBooks.
- Review invoices for accuracy, proper coding, job numbers, and supporting documentation.
- Match invoices with purchase orders, receipts, and vendor statements as applicable.
- Maintain accurate vendor records and organized AP documentation.
- Prepare invoices for payment and assist with check/payment processing.
- Communicate with vendors regarding invoices, credits, payments, and account discrepancies.
- Assist with filing, recordkeeping, document preparation, and other general office duties.
- Answer incoming calls and provide professional customer service.
- Assist with entering service requests, scheduling, and dispatching technicians when needed.
- Support other office and operational functions as necessary.
- Previous accounts payable experience, preferably in a high-volume environment.
- Strong working knowledge of QuickBooks.
- Experience with invoice entry, vendor accounts, reconciliations, and general AP processes.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Strong attention to detail and data-entry accuracy.
- Customer service or service-industry office experience preferred.
- Experience with ServiceTitan, CRM, dispatch, or field-service software is a plus.
- Experience in electrical, HVAC, plumbing, construction, or a related trade is a plus.
The successful candidate will be dependable, organized, accurate, and comfortable working independently while supporting a team. This position is best suited for someone who enjoys accounts payable work but is also willing to assist with day-to-day office operations when needed.
Pay Range
- $18 - $24 / hour plus benefits
